ARTICLE II
OFFICERS & DUTIES

SECTION 1. The officers of the Association shall be a President, a Vice President for each Grand Lodge District in the Association, a Secretary, a Treasurer, a Sergeant-at-Arms, a Chaplain, a Tiler, an Inner-Guard and a Board of Trustees. The Board of Trustees shall be composed of two members from each Grand Lodge District, elected as hereinafter provided, and the immediate Past President of the Association. The President of the Association shall serve as an "ex-officio" member of the Board but shall not be entitled to a vote except in the case of a tie vote. No Lodge shall have more than one elected Trustee. All officers shall serve for a term of one year, except elected members of the board of Trustees who shall serve two years, however, no member of the Board of Trustees shall be elected to serve more than two consecutive terms to that office. No member of the Association shall hold two offices concurrently. All officers are expected to attend all Conference and Convention Meetings, or any Special Meeting called by the Board of   Trustees. Any officer who is absent without good cause from two consecutive meetings at which his/her attendance is required may be removed from office by a majority vote of the Association Delegates.

SECTION 2. PRESIDENT -The President shall be the Chief Executive Officer of the Association. He/she shall preside at all meetings, decide all questions of order, subject of appeal of the members of the Association, appoint, with the advice and consent of the Advisory Committee, all committees not otherwise provided for, fill all vacancies unless otherwise provided for, and perform such other duties as my be required of him/her by action of the Association and such as are customarily performed by the Chief Executive Officer of a Corporation. (4/00) It shall be the duty of the President to attend all meetings and to make at least three visits to different Lodges in each Grand Lodge District. These visits shall be rotated from one President to another so that over a period, all Lodges will be visited by a President of the Association. It shall also be mandatory that the President attend the Grand Lodge Convention in July. The President shall appoint the Sergeant-at-Arms, the Chaplain, the Tiler, and the Inner Guard who shall serve at his/her pleasure. The President shall make a report at the first session of the Annual Convention of his/her activities and of the work of the Association under his/her administration.

(a) PRESIDENT-ELECT - The President-Elect is an Officer of the Association. He/she may attend meetings of the Association, its Officers, Board of Trustees, the Board of Governors of Elks Camp Barrett, and others, primarily to prepare himself/herself for the office of President the following year. (1/95)

SECTION 3. VICE PRESIDENTS - The Vice Presidents shall assist the President in the performance of his/her duties and in the absence of the President, or at his/her request, shall preside at the meeting of the Association in accordance with their seniority. It shall be the duty of each Vice President to promote and carry the Association program to each of his/her Lodges in his/her District, and to hold such District Meetings as he/she may deem advisable for the best interest of the District, the State Association, and the Order. He/she shall preside at any District Meetings, have a record of the proceedings kept, and report thereon to the State Association. It shall also be the duty of the Vice President to make an official visit to each of the Lodges in his/her District not being visited that year by the President. The Vice Presidents shall report to the President at least 30 days before the Annual Convention, upon the work they have done during the year.

SECTION 4. SECRETARY - The Secretary shall attend all meetings of the Association, keep a true record of the proceedings, preserve all books and documents, excluding those maintained, and in current use, by the treasurer; receive all dues paid by the member Lodges, and all monies from all committee chairs and promptly pay the same over to the Treasurer, and perform such other duties as are properly required of him/her. He/she shall, before assuming his/her duties of his/her office, execute and deliver to the Board of Trustees, a faithful performance bond, with Corporate surety, in such amount as the Trustees shall require, the expense for such bond to be paid by the Association. The Secretary shall submit a report of his/her office at each meeting and at the Annual Convention. (6/90)

SECTION 5. TREASURER -The Treasurer shall attend all meetings of the Association:

a.               Receive all monies for the Association from the Secretary, giving him/her a receipt therefore.

b.       Pay all bills against the Association, only upon proper warrant signed by the Secretary, and duly approved by the Chairperson of the Board of Trustees, or in the incapacity of either by a Vice President or the Secretary of the Board of Trustees who will be designated by the President.

c.        Pay all bills against Elks Camp Barrett upon receipt of vouchers properly certified by the Chairperson, Vice-Chairperson or designee of the Elks Camp Barrett Executive Board Committee. (6/99)

d.               Before assuming the duties of his/her office, he/she shall execute and deliver to the Board of Trustees, a faithful performance bond, with Corporate surety, in such amount as the Trustees shall require, the expense of the bond to be paid by the Association.

e.               Act as Treasurer for all committees.

f.        Maintain an accurate record of all receipts and disbursements and maintain and preserve a General Journal, Ledger, all checkbooks, savings account records, canceled checks, bank statements and all other related financial documents (6/92)

g.       Shall be responsible for the submission of written financial reports stating the financial status of the Association's general operating, reserve, and investment accounts at each workshop and general meeting. In addition shall be responsible for the submission of monthly financial statements comparing actual income and expenses by accounts listed in the operating budgets of both the Association and Camp operating budgets and the balance of each reserve or investment account. Such reports shall be submitted monthly to the Association President and the Chairperson of the Board of Trustees ten (10) days after the close of the month. (1/97)

SECTION 6. SERGEANT-AT-ARMS - The Sergeant-at-arms shall execute the orders of the President, assist in preserving order, act as marshal on public occasions and perform such duties as are properly required of him/her.

SECTION 7. CHAPLAIN - The Chaplain shall attend all meetings of the Association and perform such duties as are customary to be performed by such officer.

SECTION 8. TILER - The Tiler shall attend all meetings of the Association, shall have charge of the doors of the hall in which the meetings are held, and perform the duties usually incidental to the office of  Tiler.

SECTION 9. INNER-GUARD - The Inner-Guard shall attend all meetings and perform such duties as are customary to be performed by such officer.

SECTION 10. TRUSTEES - Immediately following the Annual Election, the Trustees shall organize as a Board of Trustees by electing a Chairperson and a Secretary. A quorum of the Board of Trustees shall consist of not less than seven members. The Trustees, during the interim between meetings of the Association members, shall take general charge of its property and the direction of its affairs. During such interim, it shall be the governing body of the Association and shall take such action as may be necessary to protect its interests and promote its objectives. It shall have control of the finances of the Association and shall recommend ways and means of raising funds to defray the expenses of the Association. It shall prepare and submit at the April Meeting, a budget for the ensuing year. The Lodge entertaining the Association at its Regional or Convention, must submit its program of entertainment to the Board of  Trustees for approval, and the Board of  Trustees shall have the power to limit the amount of money to be spent by such Lodge for entertainment. The Board of Trustees shall have full charge and control of each Meeting held by the Association and shall make rules and regulations for the conduct of all such Meetings and the members of the Order attending same. The Chairperson of the Board of Trustees, or in his/her incapacity, the Secretary of the Board of Trustees, shall Approve all warrants drawn by the Secretary within the structure of the Budget adopted by the Association for the related fiscal year. All completed warrants shall be subject to final ratification by the Board of Trustees at its next regularly scheduled meeting following disbursement. The proposed budget for the ensuing year shall be approved by the Association Delegates at the April Meeting, by a majority vote, before it becomes officially adopted. Amendments thereto may be made from the floor, when under consideration. After final approval, no expenditure not therein authorized may be made during the current year, unless considered by the Board of Trustees to be of an emergency nature, and uncommitted funds are on hand and currently available. All and any funds of the Association, in excess of the budgeted requirements, shall be retained by the Association for future use in funding its operation as outlined in the Constitution and By-Laws. After adoption of the Budget by the membership, no contract shall be entered into, and no expenditure not provided for in the budget„ shall be paid by the Treasurer unless approved by a majority vote of the Board of Trustees present and voting. (6/90)

SECTION 11. FEES & REIMBURSEMENTS - The President shall be reimbursed for his/her performance of the duties set forth in these By-Laws in an amount not to exceed $1000.00, plus reimbursement at the Grand Lodge formula per diem, plus air transportation at tourist rate, for attendance at the Grand Lodge Convention and reimbursement for actual traveling expenses for out of state or extended travel within our Association as directed by the Board of Trustees and within the confines of the approved Budget. In addition, each Vice President shall be reimbursed for travel and office expenses incidental to the performance of his/her duties as set forth in these By-Laws in an amount not to exceed $500.00 per year. The Secretary and Treasurer shall be reimbursed for travel and office expenses incidental to the performance of their duties as set forth in these By-Laws in an amount not to exceed $1000.00 per year. No other officer or committee person shall contract obligations or receive traveling expenses without approval of the Board of Trustees. The President and Vice Presidents shall submit documentation to the satisfaction of the Board of Trustees, of their faithful performance of the duties set forth in these By-Laws before they receive any reimbursement. (6/92)

SECTION 12. CONFLICT OF INTEREST - No officer of the Maryland, Delaware and District of Columbia Elks Association shall simultaneously occupy another position in the Association or any of its major projects or charitable funds, whether as a paid employee or otherwise, when the relationship between the Association office held and the other position is such as to give rise to an apparent, potential or actual conflict of interest. (1/11)

ARTICLE III >